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Treasurer & Bookings
Carol Graham
Tel 01884 820175
email carol_graham@hotmail.co.uk


Secretary
Robert Stevens
Tel  01884 821477
email rob-stevens@hotmail.com
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Acceptable use policy.

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We collect your personal information when you make direct enquiries with us either electronically (website, email, text)  or by phone or on paper.   

Updated July 2023

Equal Opportunities Policy.

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The Trustees recognise our social responsibility to treat everyone with the same respect and dignity irrespective of their background or physical and ethical perspectives.

Updated  July 2023

Health and Safety Policy.

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Halberton Village Hall management committee aims to:

Updated July 2023

Organisation of Heath and Safety.

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Halberton Village Hall Trustees feel it is the duty of all hirers and visitors to take care of themselves and others who may be affected by their activities and to co-operate with the Trustees.

Updated July 2023.

Environmental and Energy Efficiency Policy.

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The Trustees recognise our social responsibility to protect the environment and maximise energy efficiency.

Updated July 2023.

Activities involving children and Vulnerable Persons Policy.

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The Trustees are committed to safeguarding and avoiding risk to children and vulnerable persons who participate in activities on the Village Hall premises.

Updated July 2023.

Teenage Parties Policy.

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Bookings for teenage parties are not encouraged and will only be considered from a request from a parent or guardian. 

Updated July 2023

Terms and Conditions for the hire of the Village Hall

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For the purposes of the conditions of hire, the term “Hirer” shall mean an individual hirer or, where the “Hirer” is an organisation that organisation.

Updated July 2023.

Function Booking Policy.

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The function must be booked by a person 18 years or older.

Updated July 2023.

Financial Policy.

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The Trustees are committed to prudent management of the Village Hall to support financial sustainability and to comply with all relevant regulatory obligations and legislation.

Updated July 2023.

Fund Raising Policy.

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The Trustees are committed to our responsibility to raise funds to support the financial sustainability and long term future of the Village Hall.

Updated July 2023.

Recruiting New Trustees and Staff Policy.

The Trustee’s recognise our social and community responsibility to encourage diversity when opportunities to recruit new trustees.  All recruitment is undertaken with our Equal Opportunities Policy in mind.

Updated July 2023.

Keys Policy.

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Updated July 2023.

Managing building work and material alterations.

Experience demonstrates that fires are more likely to occur when buildings are undergoing works of maintenance and alteration, and therefore building work and material alterations should be managed and carefully monitored.

Updated October 2025.

Contractors Fire Safety Policy.

Contractors commonly cause fires, particularly while carrying out “hot work” involving use of blow lamps, work on flat roofs, etc. It is therefore necessary to ensure that contractors are competent and qualified in the particular specialism for which the Trustees have chosen them.

Updated October 2025.

Fire Safety Guidance and Emergency Plan for Hirers.

YOU, THE HIRER are the ‘RESPONSIBLE PERSON’ in the event of a Fire or an Emergency within Halberton Village Hall during your hire of the Village Hall.

Updated October 2025.

Fire Safety Policy.

Halberton Village Hall is a registered charity with annually elected Trustees being responsible for the day-to-day management of the Village Hall. The Trustees are responsible for the implementation of this Fire Safety Policy.

Updated October 2025.

Hirer’s Fire Drill Policy.

Please be aware of the evacuation procedures in the event of a fire on the Hall premises. The procedures can be found displayed on the notice board in the main entrance hall foyer as well as the notice board in the Jubilee Room.

Updated October 2025.

Opening and Closing policy in relation to Fire safety.

Halberton Village Hall Trustees recommend that hosts and event hirers check the condition of their hire with emphasis on Fire safety. A simple checklist to ensure the building is suitable and ready for the event to take place is provided.

Updated October 2025.

Use of Portable Electrical Appliances.

Portable electrical appliances, leads and adaptors may present a hazard if used incorrectly. By using a portable electrical appliance at Halberton Village Hall, you are agreeing to abide by the following policy.

Updated October 2025.

Turning off and resetting fire alarm policy.

The ringing of the fire alarm needs to be dealt with as quickly as possible. The fire alarm control panel is situated in the ground floor foyer adjacent to the road entrance. If inside the hall, go down the stairs to the ground level foyer. The control panel has 4 zones where each zone monitors call points located at the various exits around the building.

Updated October 2025.

Managing building work and material alterations

Updated  October 2025
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Background: 18 High Street Halberton Tiverton Devon EX167AF Experience demonstrates that fires are more likely to occur when buildings are undergoing works of maintenance and alteration, and therefore building work and material alterations should be managed and carefully monitored.

Contractors fire safety.

Updated October 2025
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Contractors commonly cause fires, particularly while carrying out “hot work” involving use of blow lamps, work on flat roofs, etc. It is therefore necessary to ensure that contractors are competent and qualified in the particular specialism for which the Trustees have chosen them.

Village Halls Keys Policy

Updated October 2025
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After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated October 2025
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated October 2025
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated October 2025
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated October 2025
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated October 2025
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated January 2023
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated January 2023
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated January 2023
DOWNLOAD

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated January 2023

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

Village Halls Keys Policy

Updated September 2024

After a wide ranging discussion all Trustees agreed to the following points relating to keys and the key box code.

18 High Street  Halberton  Tiverton  Devon  EX167AF
Charities Number:  300845
                                                            Halberton Village Hall       Website designed by Trustees of Halberton Village Hall
Acceptable Use Policy click here
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